Privacy Policy

In accordance with the Regulation (EU) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies, and on the free movement of such data (Regulation), the ATHENA webpage collects your personal information only to the extent necessary to fulfil a precise purpose related to our tasks. This document describes the privacy policy that applies to all data gathered and processed through the ATHENA web portal.

1. Why do we collect your personal data?

The ATHENA project aims to support the consortium partners, which include 6 Research Performing Organisations (RPOs) and 2 Research Funding Organisations (RFOs), in the development and implementation of Gender Equality Plans (GEPs) as a way to generate systemic institutional changes. Under the scope of the ATHENA, the WP7 dedicated to the dissemination and communication activities aims to raise awareness of the project activities and results, disseminate information among relevant stakeholders, increase the number of RPOs and RFOs taking up GEPs, addressing gender imbalances and strengthening gender dimension at their organisational level, and facilitate the internal and external communication of project partners. This website will be an information point for the development and implementation of GEPs in the research organisations, project objectives, partners, work packages, progress and results. Moreover, it will display information such as the gender equality audit carried out under WP2 on provisions regulations and laws on gender equality existing in partner countries, links to other EU-funded projects focusing on gender equality issues, to the social media pages of the project and the ATHENA e-Platform for Action developed under WP6. In this context, the website also displays a newsletter form to enable users to subscribe to the ATHENA newsletters and a contact form to communicate with the project coordination. The purpose of these processing operations is to collect the name, surname and e-mail addresses to promote the respective newsletters and answer the users’ inquiries.

2. Who is responsible for this process?

The Data Protection Officer is Consulta Europa Projects and Innovation SL (CE), the project coordinator, and the Controller is Fundo Regional da Ciência e Tecnologia (FRCT), responsible for the Dissemination and Communication activities of the project.

3. What is the legal basis to collect your data?

This processing activity, based on Article 5(1) (a) of the Regulation, is necessary for the performance of a task carried out in the public interest or the exercise of official authority vested in ATHENA by the following legal acts: • European Commission granting of the CSA project: Implementing gender equality plans to unlock research potential of RPOs and RFOs in Europe, with the acronym ATHENA, selected under the H2020-SwafS-2020-1call, Grant Agreement No. 101006416, running from February 1st 2021 until January 31st 2025.

4. Which personal data are collected?

• Email subscription data: If you choose to subscribe to the ATHENA newsletter, we will use the personal data that you provide to send you ATHENA newsletters via the Mailchimp email marketing platform. Processing your data in this way is on the legal basis of “legitimate interest”. You can choose to unsubscribe from these email updates at any time. • Contact form: The personal data collected through the online contact form includes the name, surname and e-mail address.

5. Who will have access to your personal data?

The data and information gathered through the online contact form are accessible to Fundo Regional da Ciência e Tecnologia (FRCT), which is the owner and processor of this data and only passes this data to third parties for strictly necessary purposes as described in section 8. If you do not agree with the transfer of your personal data even under conditions described in section 8, please inform info.frct@azores.gov.pt.

6. How long do we keep your personal data?

The Controller only keeps the data for as long as follow-up actions linked to the above-mentioned purpose are necessary. All personal data will be deleted at the end of the ATHENA project.

7. Your right as a data subject

A data subject is the natural person for whom personal data is processed. Each person has the right to be informed on what personal data is being processed and to have access to his or her personal data. As the data subject, you have the right to: • request a copy of your personal details at any time to check the accuracy of the information held; • and/or to correct or update this information; • You may also ask your personal information to be deleted completely (your right to be forgotten). Simply send us an e-mail at info.frct@azores.gov.pt with your request, and we will act and reply you as soon as possible. Note that the GDPR stipulates that each request made must be logged. You have the right to object at any time to processing of your personal data. If you would like to apply your right to object, please contact us at info.frct@azores.gov.pt.

8. Disclosures of personal information

We take care to allow access to personal information only to those who require such access to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. Whenever we permit a third party to access personal information, we will implement appropriate measures to ensure the information is used in a manner consistent with this policy and that the security and confidentiality of the information is maintained. • Transfers to our members We may share your personal information with the ATHENA consortium in order to support us in a specific task or initiative. • Transfers to third party service providers In accordance with applicable law, we may make certain personal information available to third parties who provide services to us, including data storage, shared services platform providers, IT developers and support providers and providers of hosting services in relation to our online services. Additionally third parties who provide support and advice including in relation to legal, financial / audit, management consultancy, insurance, health and safety, security and reporting issues, can also access personal data.

9. External websites

Our webpage provides links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.

10. Updates to the Privacy Policy

We will update our Privacy Statement whenever necessary. Unless, and until, you object in writing by contacting us at info.frct@azores.gov.pt, all changes will apply to the existing information about you that the ATHENA project through FRCT already holds, and the personal information collected from the effective date of the revised Privacy Statement. Your use of our portal following the effective date of any revision will constitute your acceptance of the terms of the updated Privacy Statement.

11. Website Operator and Data Controller

In case you have questions, comments or objections related to this Privacy Statement, or on your rights, you can contact us at info.frct@azores.gov.pt or at the following address: Rua do Mercado, 21 | 9500-326 Ponta Delgada – Açores.

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